The Millbrook Area Chamber of Commerce is Seeking a Highly Motivated Applicant for the Position of Executive Director

From The Millbrook Area Chamber of Commerce

EXECUTIVE DIRECTOR

Millbrook Area Chamber of Commerce

Status: Full-time (pay is commensurate with experience and qualifications)
Chamber Hours: Open from 9:00 am – 4:00 pm
Reports to: Chamber Board President, Vice President and Board of Directors
Qualifications: BA/BS degree, management or other business related field, or equivalent experience. A valid state of Alabama driver’s license and reliable transportation (must be able to use personal car (mileage reimbursement, based on IRS guidelines, for travel 50 miles outside of area), three years’ experience in related work.

Overall Responsibilities Include

• Serving as the Executive Director of the Chamber and overseeing the functions of the office and the organization.
• Serving as coordinator, advisor, and member advocate for the Chamber.
• Operating the Chamber within the approved budget, policies and other approved businessand financial plans.
• Upholding the Chamber bylaws, government regulations and policies established by theBoard of Directors.
• Maintaining an accurate Chamber membership roster.
• Communicating with Chamber members, potential members, business owners and theiremployees, residents, city personnel, media, civic and church organizations.Qualifications
  • Possess strong verbal and written communication skills.
  • Possess strong executive and managerial skills.
  • Be a self-starter with a high level of initiative and leadership abilities.
  • Be detailed oriented, able to work independently, and meet deadlines in a multi- taskenvironment.
  • Proficient in computer skills or ability to learn Chamber computer software in order tomaintain membership information, send billing statements and draft correspondence. o (Includes,MSWord,Excel,QuickBooks,ConstantContact,etc.)
  • Possess a high degree of tact, diplomacy and ethical standards.
  • Possess skills in fundraising, public relations, special events, volunteer development, andimplementation of membership incentives
  • Lead and coach volunteers and, when necessary, delegate to meet Chamber goals andobjectives
  • Ability to establish and maintain collaborations within the Chamber and with communityorganizations
    Responsibilities and duties include, but are not limited to the following:

3390 Main Street/ P.O. Box 353
Millbrook, AL 36054
Phone: 334.285.0085 / Fax: 334.285.9854

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Membership Retention and Growth

• Communicate with existing and new businesses to increase membership, hear business concerns, and encourage participation in chamber events.
• Establish a personal rapport with potential and current members through regular phone calls and visits.
• Plan, recommend and implement programs to promote Chamber growth.
• Maintain a membership database with member contact and dues information.
• Follow up with members who may be behind in payment of dues.
• In partnership with local resources, provide education programs to advance theprofessional, technical and managerial skills of the membership.
• Provide monthly membership reports to the Board.Administration and Finance
  • Oversee the day to day operations of the Chamber office.
  • Purchase all services and supplies necessary to operate the Chamber within budget limits.
  • Present and maintain a functional office with emphasis on providing a professionalbusiness office environment.
  • Recruit, train, supervise and review the performance of the volunteer staff, regardingprocedures and expectations.
  • Ensure office equipment is properly maintained
  • Distribute pertinent information to members, relocation inquiries, business inquiries, etc.
  • Develop an understanding of the Chamber’s accounting system and QuickBooks.
  • Oversee multiple sources of income and expenditures involving multiple bank accounts.
  • Monitor income and expenses for all Chamber activities.
  • Deposit income, pay expenses, and keep accurate records and copies of all transactions.
  • Prepare agendas, appropriate financial papers, attachments, etc. for monthly Board ofDirectors’ meetings.
  • Take and prepare Board of Directors’ meeting minutes and distribute to all boardmembers prior to the next meeting.
  • Be knowledgeable of Chamber by-laws; suggest modifications and improvements wherenecessary.
  • Personal identification and supporting documents will be used to establish accounts as anauthorized signer on accounts.Event Coordination and Development
    • Along with Board Committee Chairs, coordinate, design, implement and execute projects and events that will enhance the community and encourage trade, tourism and economic development of the municipalities served by the Millbrook Area Chamber of Commerce.
    • Coordinate ribbon cuttings, open houses, etc.
    • Evaluate and enhance events currently in place, such as the Annual Meeting, QuarterlyLuncheons, Business Jive After Five, Big Fish Fishing Tournament, Golf Scramble, Business Before/After Hours, and Women in Business Events.

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Community Liaison/Outreach

• Develop and maintain beneficial relationships with other organizations and individuals, including: City of Millbrook, the Towns of Coosada, Deatsville and Elmore, and state and county elected officials.
• Continue building relationships with organizations that support the Chamber of Commerce such as: Leadership Elmore County, Elmore County Economic Development Authority, City of Millbrook Economic Development Office, Elmore County Commission, Chamber of Commerce Association of Alabama, Business Council of Alabama, Alabama Department of Economic and Community Affairs, Alabama Advantage, and the Alabama Bureau of Tourism and Travel.
• Attend and actively participate in conferences, seminars and other agency meetings approved by the Board of Directors or Executive Committee.
• Participate in relationships with other organizations that are beneficial to The Millbrook Area Chamber of Commerce.Public Relations and Marketing
  • Perform public relations duties and public speaking related to Chamber interests.
  • Assist in the preparation of “Spotlight on Business” – article published in local newspaper.
  • Maintain Chamber’s website with up-to-date information regarding members, events,community news, etc.
  • Keep membership informed and up to date through email communications.
  • Develop publications, brochures, materials, promotional items and literature for theChamber.
  • Seek opportunities to list Chamber tourism and business events in calendars, appropriatepublications and websites.Essential Functions and Duties
    • The Executive Director must be able to spend the majority of his/her day walking, sitting, standing and/or driving.
    • The Executive Director may be regularly required to travel to off-site locations that may not be barrier-free.
    • The Executive Director must be able to type on a computer keyboard and operate other office equipment.
    • The Executive Director must be able to effectively communicate with others both verbally and in writing. The ability to see, hear, and speak are helpful in this process.
    • The Executive Director must be able to work well under stress and meet deadlines.
    • Working Conditions: While performing the duties of this job, the Executive Director willprimarily work in an office-based setting with little temperature variance and minimal to moderate noise. There may be periods of high stress related to the responsibilities associated with the position.Other duties as assigned by Board of Directors.Interested candidates should send a cover letter and resume to Millbrook Area Chamber of Commerce Board President, Jamie Brown, at jamiebrown129@icloud.com.

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